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University Events
University Events

Events With Minors

Minors are any individual who are under the age of eighteen years old. To support events that focus on creating opportunities for minors and ways to keep all parties safe, there are additional requirements.

Minors on Campus Protection Policy

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Protecting Minors Training

Should an event that focuses on minors as the intended participants or audience adhere to the policy, there are additional trainings and documentation for any and all adults that are interacting with minors. These additional requirements are:

We have access to a state-approved online training course via our online compliance training portal. Current TCU employees and enrolled TCU students are able to access the course via their my.TCU.edu account.  Here are the instructions:

  1. Employees:
    1. Log in to my.tcu.edu account
    2. Click on the My Employee Center tile
    3. Click on the Compliance Training tile
    4. Once successfully logged in, click on the Extra Training link on the left-hand side of the screen
    5. Click on the Campus Prevention Network box and select the Protecting Youth: Abuse & Neglect Prevention (CPM-18-0137) course
  2. Students:
    1. Log in to the Vector Solutions learning platform
    2. Once successfully logged in, click on the Extra Training link on the left-hand side of the screen
    3. Click on the Campus Prevention Network box and select the Protecting Youth: Abuse & Neglect Prevention (CPM-18-0137) course.

After all have TCU employees/students affiliated with the event, camp or conference or tournament, email askcompliance@tcu.edu a full list of names (first and last) and TCU ID#s and TCU email.

Additionally, if any minors are coming to campus, those working the camp or league need to complete the Texas Health and Human Services Department Youth Camp Training licensing program training which can be completed in person or online. Each person who is working with minors needs to complete this training every two-years.

Following the completion of the training, all authorized adults who are meeting interacting with minors must be listed on the Campus Program for Minors Form. These must be attached in your University Events form submission.

  • All individuals who are working with minors must have a background check completed before interacting with any minors at the camp.
  • Truescreen: TCU has a connection with a company called Truescreen. To complete the Truescreen background checks, you'll need to set up an account with Truescreen. Please follow the steps listed below to complete that. Once you have an account, you'll be able to submit individuals for a background check.
  • Email the following information to Ida, iwhitfield@truescreen.com, and Kasia, kdyrmishaj@truescreen.com, and cc askhr@tcu.edu .
  • New division name (this will be what appears on the website, applicant invitation emails, completed reports, etc.):
    1. Primary contact name:
    2. Billing contact name (can be the same person):
      Please provide the following for each new user who will need to request and/or view background check reports for your division:
      1. Full name:
      2. Job title:
      3. Business address:
      4. Phone number:
      5. Email address:
    3. Billing method (Invoice or Credit Card):
      If credit card please also complete and return the attached (note, a purchasing card cannot be used for credit card payments)